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COPY AND PASTE INSTRUCTIONS

One of the most valuable features of Windows is the copy/paste feature. Without it, web site building will take you forever. Using Notepad with the copy paste feature is a real time-saver. These instructions should help you master both.

All of my notepad files (text files) are in the M - N folder on my desktop, in a folder called Notepad for easy retrieval while I'm working in a program. (If your not familiar with creating a filing system on your desktop, and why this is useful, Especially if you're going to be creating a website, Read the page about Saving Graphics, important text files and other stuff).

From now on, when you save something in you're notepad, you should save it in the download folder on your desktop. This will make it very easy to find.

COPY/PASTE

Windows allows you to highlight almost any text, graphics or tables and save them to your "clipboard". The clipboard is a program that holds something in memory until you turn off the computer. The command for copying something to be held on the clipboard can be accessed from the edit command on the toolbar at the top of your programs window, or from the right click menu when you right click on what you are wanting to copy.

If you wanted to keep some of these directions, you would highlight and copy the text you want to save. To highlight you put your cursor (usually a I shaped icon) in front of the text you want to copy, press (hold down) the left mouse button and drag the mouse across all of the text you want copied. Don't let up on the mouse button until all the text you want is highlighted. If you highlight more then you want, and still have the mouse button pressed down, you can just back up, unhighlighting what you don't want. As soon as you let go of the mouse button, the highlighted text is chosen.

Make sure you position your cursor on the highlighted text, then right click and chose copy from the pop up menu. Or chose copy from the edit menu above on the toolbar. This places the highlighted text on the notepad. It will remain there until you copy something else, replacing the last thing copied, or until you turn your computer off.

To copy a graphic from the internet, you don't have to highlight it. Just place your cursor on the graphic and chose copy from the edit menu or from the right click menu. Netscape doesn't offer the copy command on the right click menu, so you will have to chose it from the edit menu on the toolbar. This will place the graphic on the clipboard, so that you may insert it in a HTML editor, if you are using one.

Once you have copied the text, you may then insert that text anywhere you can type, in a form on the internet, in the address line of your browser, or into notepad so that you might keep it for future reference. You could even insert it into a word processing file that you are working on...or into email to send to a friend. This is a great way to send favorite webpages to someone else to check out via email. Just highlight the address of the webpage in your web-browser, copy to clipboard and it's ready to paste into an email letter. It will then show up as a link to the person you are mailing to, so that they can click on it and visit that webpage with their browser.

Now that you have your text or graphic on the clipboard, you will use the paste command to insert it where you want it. For instance, if you want to put it into an email letter, open the letter, click to get your cursor where you want to insert the text (most email programs won't insert text into the body of the letter), then from the Edit menu or right click menu, chose paste. This will take the text off the clipboard and insert it into your document.

USING NOTEPAD

Notepad is a small word-processing program used just for notes. It does not have many features, like the larger word processors, but it's great for keeping track of notes. Maybe that's why it's called notepad? I use notepad for keeping internet site address's that I want to insert as links into my HTML program, to keep instructions for various actions, to copy website address's that I may want to send to others in email...to copy bits and pieces of emails that I want without having to save the whole letter. The uses of notepad is unlimited. I have folders inside my notepad folder just to organize my notes.

Finding Notepad. I have added notepad to my start up menu so that I don't have to minimize my browser to access notepad. I just click on the start menu on the taskbar and chose notepad. It opens right over the browser (Netscape or Explorer). I can then minimize it to the task bar, highlight and copy what I want, click on notepad from the browser and paste the text into it. I then chose save from the file menu, scroll down in the save as box by clicking the drop-down menu, chose the notepad folder that I created on my desktop, name the notepad file (and you can give it a long name..such as "directions for creating buttons in Photoshop" and then chose save. Whenever I want to access that notepad, I just open the folder that's on my desktop and choose the file.

To put notepad into your start menu you must first create a shortcut to it on your desktop. Open My computer from your desktop. Open the c drive. Scroll down and find the windows folder an open it. Scroll till you find notepad. The programs in windows are alphabetically listed after the files. When you find notepad (the icon is a little notepad) right click on it and chose "create shortcut". It will create a shortcut, adding it to the end of the programs in the windows file. You need to then drag the shortcut to your desktop. If you can't see your desktop, click the middle button in the top right hand corner of the window...next to the x. This will make the window smaller. Close any other files that are open and in the way of seeing your desktop, or minimize them to your task-bar..by clicking the - sign in the top right hand corner. When you can see your desktop, scroll to the end of the windows file and find the shortcut you just made, press the left mouse button and hold it down as you drag the shortcut to your desktop. Then release and the shortcut will be added to the desktop. Close the windows folder window. (tip...if you have more then one window to close, hold down the shift key while you click the x and it will close all of the open windows on your desktop).

To add this notepad shortcut to your start menu, drag the shortcut icon to the start button on the task bar and release it. This adds it to your start menu, so you can access your notepad without having to access your desktop.

When you want to find a file you have in notepad, click the start button, chose notepad, then go to file in the notepad window and choose open, click the drop-down menu in the open dialogue box, scroll and find the notepad file, click it and chose the file you want to open.

I know this is a lot to take in, but it's well worth the time spent. Try to create the shortcut, and drag it to your start button. Then try highlighting this line of text and save it to notepad in the notepad folder you created.

CLIPBOARD TIP: If you are short of ram (short term memory) be sure that you don't leave a large copy on notepad. It saves it until you copy something else, using valuable space. You can free space if, after you have transferred what you've copied and no longer need it on the clipboard, you copy something small to replace it...a single word would work. Notepad always replaces what is on the clipboard with the next copy.

 

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